Why Need Training?
Every company has HSE Target of Zero Accident. There are many factors needed to achieve this target. One of them is Competent Person. A competent person knows his capability as well as knows his limitation in commencing his designated work. A competent person shall not work beyond his knowledge and capability. He should know what he can do in order to finish his work, how he do his work safely, and what we cannot do because it is out of his capability or because it is not safe to commence. He should know what potential hazards that may arise during commencing works, how the risk is, and what control should be taken to prevent the potential hazard became accident.
Competency of a person can be both obtained from well training and or experience. Experience can only be obtained after long period of time. The faster way to upgrade competency is through training. During training knowledge can be transfer to a person efficiently through in class lesson or practical lesson.
Training Procedure & Program
First thing to do is to establish Training Procedure. Training Procedure may be provided by Client or otherwise generated by company. Based on the Training Procedure, Training Department shall generate Training Program and Schedule. It is important to seek advice from other departments for Training Program and schedule prior approval from Management. Next step is to prepare training topics, materials, and equipments relevant to Training Program and Schedule.
Training materials, topics, and contents shall be based on the Specific Work Procedure with consideration to local authority requirements and national or international standards. For an example, Confined Space Training content shall be based on Confined Space Procedure that approved by clients. Where there is a need of additional information that is not listed in the procedure, this information shall be obtained from national regulation a Indonesian Ministry of Manpower Regulation or international standard as OSHA or HASAWA.
Mandatory training is training that must be attended by all personnel prior to his designation on site for executing works. Mandatory training shall be specified by Training Procedure or decided in HSE Committee Meeting. For an example, a personnel that is designated as supervisor or welder or helper shall undergo the same mandatory trainings: Safety Induction and PTW Procedure.
Job Specific Training is a training that has to be attended by personnel depending on the requirement related to his designation on site. Just like mandatory training, job specific training shall be specified by Training Procedure or decided in HSE Committee Meeting based on site needs. Example, a supervisor after completed mandatory training shall also undergo STARRT Training and HIRAC Training. A welder after completed mandatory training shall also undergo Welding Safety Training. A Scaffolder after Completed mandatory training shall also undergo Scaffolding Safety Training and Working at Height Training.
High risk activities such as Work at Height, Confined Space Entry, Hot Work, and Working Under Water requires competent personnel to execute and to supervise the designated work. It is the responsibility of trainer to make sure correct and detail information during training to the personnel about the potential hazards that may present, level of risks they face while commencing work, and how they control the hazards to prevent accident.
In case of personnel seems not to understand the training materials and contents and fails the training test, the personnel shall attend re-training until he understand all the training materials and contents and pass the test. Personnel shall not be released to site before completing all trainings required for his designated work.
When there is a personnel violating site regulation, the said personnel shall be imposed with penalty and shall take re-training to refresh his awareness in complying safety regulation on site. Re-training as well shall also be conducted as a remedy action taken if there is incident on site. The group that involved in the incident shall all be sent to re-training to remain them again the safety procedure for particular work they should implement to prevent similar incident happen in the future.
After a long period of work or due to work pressure, all personnel awareness in HSE may be decreasing. For that situation, refreshment training is necessary to be conducted. Refreshment training is a way to recharge the awareness of personnel on site. Every one year of work period, personnel are advised to attend refreshment training. Please see training program and flow chart in the attachment.
Why Need Training Schedule?
In order to make sure training program runs smoothly and effectively, training shall be scheduled properly. Training schedule shall be made through deep consideration to accommodate site needs. Time and schedule may be made fix or tentative depend on the site situation. However, once schedule of training has been agreed it shall be followed strictly. Every personnel related to the training shall respect the training schedule. Attendance of training shall be ready ten minutes before time schedule. Any personnel come late shall not be allowed to join the training and shall take another schedule of training. It is important to make sure personnel come in time to attend the training to make sure personnel receiving full and complete information during the training.
Training schedule is to be made monthly and to be approved by management. In case of additional training is needed but not in the approved schedule, personnel in charge shall request additional training to the trainer so that the schedule for additional training can be arranged appropriately and not disturbing approved schedule. Please see the example of training schedule in the attachment.
Updating Training Material
It is important to regularly update the training topics and materials. Site changing, revision of procedures, client’s new requirements, government new regulations, changing of equipment used, and etc. shall be reviewed and considered for revision of the training topics and materials to make sure them updated with the latest site condition and requirements. This is to make sure that all personnel on site will always follow the correct procedures and requirements.
What Equipments Needed?
In class training will be effective when it’s supported with appropriate training equipments. For an examples: training in class needs an adequate training room with provision of laptop and projector, booklets, stickers, posters, camera, white board, and etc. Clean room, adequate lit and air conditioner will make attendance comfortable and able to concentrate in receiving training materials.
Practical training requires training equipments as well. Working at height training shall need full body harness and elevated work platforms for attendance to practice. Gas test practical training shall need gas tester, and etc. These all equipments shall be provided by the company.
How to Execute Training Program?
Training shall be executed by trainer appointed by the company following programs and schedules. Most of the training can be executed internally by company trainer.
For some reasons (for an example obtaining government approved certificates), training shall be executed by licensed training provider. In case of training from third party is required, the training shall be arranged and coordinated by the trainer with approval from management.
It’s important for the personnel to have evidence of the training they have attended. This evidence will make them allowed to enter jobsite and conducting designated work. There are three kinds of evidence proving a person has undergone training.
The first one is Training Pocket Book. Everybody that has attended the training shall be given HSE pocket book. It is a pocket book that will be filled and signed by the trainer describing the training that attended by the holder of the book. Training that take time less than four hours is recorded in this pocket book. The more training a person attended the more records he has in the pocket book.
The second one is Training Sticker. Some training required for high high risk activity such as Confined Space Entry, Working at Height, and Hot Work shall come with stickers as evidence. These stickers to be shall be adhered to the helmet of the person attended the training.
The third evidence is Training Certificate. Training that takes time more than four hours weather it is internal training or third-party training, shall have evidence in the form of Training Certificate.
Training Examination and Evaluation
The purpose of training examination is to assess the information that has been received by the personnel attending the training. If they understand all the information of training material delivered during the training they should be able to answer the examination correctly. When they are not able to answer the examination it means they do not receive the information well.
Passing mark shall be set for the examination. For an example if a person pass 60% of the examination he is considered pass, but if less than 60% the person is considered fail and shall take another class until he fully understand the training material.
The examination shall be made twice, pre-test and post test. The purpose of pre-test and post test system is to compare the information a person has before training and after training. When the post-test result is higher than the pre-test result and the passing mark it shows that the information was received well by the attendance. It also means that the training was conducted in effective and communicative way.
When the post-test result is majority fail the passing mark, perhaps the training was not conducted in effective and communicative way so that the attendance did not understand the training. The training system shall be evaluated and remedy action to be taken immediately. Please see example of training examination in the attachment.